Managing Time Records
Actual time records (punches) represent the fundamental data for the preparation of payroll. When combined with scheduled time records they provide the basis for the evaluation of associate absenteeism and tardiness and the defense against possible legal action by associates claiming violation of federal and/or state work rules or unfair termination.
Actual time records are added to the QServ database by the QServ Time Clock or by importing data from a separate time capture system.
Simple User Interface
The process of managing time records involves correcting time record errors resulting from missed punches using the Time Record view or the Time Card view. The time record view is identical to the schedule grid view with the exception that coverage and performance related information is suppressed. The Time Card view presents both time records and hours for an individual associate for a week and can be used to correct time record errors and to enter hours adjustments.
Timely Correction of Errors
QServ includes several features designed to ensure that time record errors are corrected in a timely manner so as not to impact the payroll process that produces associate pay checks.
Automatic Prompt to Review Adjustments
If time clocks are configured to allow associates to enter times for missing punches the system automatically prompts payroll administrators at login to review pending time record adjustments that associates have entered at QServ Time Clocks and either accept or deny the adjustments.
Automatic Prompt to Correct Errors
If time record errors exist then QServ automatically loads the time record view for the scheduling area with errors and highlights the errors in red whenever a payroll administrator logs into the system.
Automatic Prompt to Release Time Records
Following a configurable grace period after the end of a payroll period administrators are automatically prompted to release time records so the payroll export process can be completed.
Monitoring Time Record Activity
QServ provides over 40 different reports for monitoring the status of time and attendance information. The "Punch Edit" and "Time Sheet Aproval" reports shown in the right side bar are examples of the many reports available to insure the accuracy of the time and attendance information.